From: Okey Williams Kalu
Sent: Tuesday, September 25, 2012 3:57 PM
To: Thomas Chambers
Subject: ACCESSIBILITY COMMITTEE MEETING 23rd July 2012
ACCESSIBILITY COMMITTEE MEETING
23rd July 2012
Present: Lisa Held (LH) Apologies: Sam Dunwoody (SD)
Thomas Chambers (TC) Peter Byrne (PB)
Rosemarie Nolan (RN) Aoife Henn (AH)
Eugene Roe (ER) Liam Whitty (LW)
Rose Curtis (RC) Audrey Donnelly (AD)
Valerie O'Shea (Vo'S)
Noelle Daly (ND)
Bernie Lee (BL)
Rosie Kelly (RK)
Marie Byrne (MB)
In Attendance: Eimear Foley
| Ö = In Attendance X = Non-Attendance without Apologies | N = Non-Attendance with Apologies * Alternate in attendance | Total | |||||||
| Name | Jan | Mar | May | July | Sept | Nov | Ö | N | X |
| Bernie Lee | Ö | N | N | Ö | | | 2 | 2 | 0 |
| Rose Curtis | Ö | Ö | N | Ö | | | 3 | 1 | 0 |
| Liam Whitty | N | N | Ö | N | | | 1 | 3 | 0 |
| Thomas Chambers | Ö | Ö | Ö | Ö | | | 4 | 0 | 0 |
| Eugene Roe | Ö | Ö | Ö | Ö | | | 4 | 0 | 0 |
| Audrey Donnelly | N | Ö | Ö | Ö | | | 3 | 1 | 0 |
| Rosemarie Nolan | Ö | Ö | Ö | Ö | | | 4 | 0 | 0 |
| Lisa Held | Ö | Ö | Ö | Ö | | | 4 | 0 | 0 |
| Valerie O'Shea | Ö | X | Ö | Ö | | | 3 | 0 | 1 |
| Sam Dunwoody | N | Ö | N | N | | | 1 | 3 | 0 |
| Aoife Henn (In place of Aisling Heffernan) | | N | N | N | | | 0 | 3 | 0 |
| Rosie Kelly (in place of Vivienne Moffitt) | | Ö | Ö | Ö | | | 3 | 0 | 0 |
| Peter Byrne | N | Ö | Ö | N | | | 2 | 2 | 0 |
| Noelle Daly | N | N | Ö | Ö | | | 2 | 2 | 0 |
| Marie Byrne (alternate to Rose Curtis and will attend every second meeting) | | | X | Ö | | | 1 | 0 | 1 |
| Aisling Heffernan (resigned from the Committee Jan 2012) | N | | | | | | 0 | 1 | 0 |
| Vivienne Moffitt (retired from the organisation Feb 2012) | Ö | | | | | | 1 | 0 | 0 |
| Ö -Total In Attendance | 8 | 9 | 10 | 11 | | | | | |
| N – Total Non-Attendance with Apologies | 6 | 4 | 4 | 4 | | | | | |
| X - Total Non-Attendance without Apologies | 0 | 1 | 1 | 0 | | | | | |
1. Apologies:
As above.
2. Minutes of Previous Meeting:
Minutes of the previous meeting 24th May 2012 were approved and signed.
3. Matters Arising:
- Summary of items for application to NRH foundation.
Apologies were received from PB, however he circulated the above report to members in advance of meeting for review. In relation to:
Toilets adjacent to OT and Physiotherapy - AD advised that issues arose with the bathroom door when patients entered/ exited these bathrooms – This matter has been followed up with AD and PB. In relation to the ventilation in the 4 toilets, the committee agreed that natural ventilation is the preferred option. PB circulated a quote to supply, install and commission 4 window operators c/w power supplies and 4 switches to operate the opening and closing of windows, however, TC advised that we should obtain a second quote.
Access door to smoking area
Decision: It was agreed that an Intercom System be installed from reception/ security to the smoking shelter and a Bell Operated System (similar to the system used on the main hospital reception door) should also be put in place.
Loop System –
Decision: The committee approved for the 4 identified areas (reception desk, the Chapel, the conference room on the 2nd floor and the Board room admin 3) for the initial roll out of the hearing impaired loop system.
- University of Ulster course
LH reported that another course has been identified in Dublin. Dave Donoghue, technical services and Mary Galvin, Occupational Therapy are looking into same.
- Signage and Way finding
LH informed members that due to the New 120 Bed Hospital Project, RN has identified low cost/ wipable internal signage for the hospital in the interim period.
4. Chairman's Business:
Comments & Suggestions (review)
1) St. Camillus ward equipment – re shower chair in bathroom.
LH advised that she is following up on this issue with the Health Planning Team.
Feedback from Access Officer – Tom Chambers
TC completed an audit of the bathrooms between OT and physio prior to the last committee meeting. Further to this LH advised that PB relocated some of the sanitary facilities in one of the toilets in order to comply with regulations – TC is happy with same.
CARF 101 - Update
LH attended the CARF 101 in June with 8 others and informed members that no new accessibility requirements have been added.
LH reiterated the importance of responding/ giving feedback to staff/ patients etc on any accessibility related comments that the committee receive through AD's comments & suggestions database. LH has spoken to AD re inserting a "committee" field into her database as an easier method of pulling these comments. The committee agreed to present yearly Accessibility Outcomes within the Committees Annual Report and a summary in the NRH Annual Report. It was also suggested that these Outcomes should also be displayed at the main Hospital reception (through poster format) and through the NRH website. The committee should also be aware of the NRH Patient waiting list and ensure that the annual review of the Scope or Service takes place.
Decision: BL to forward her Comments & Suggestions template to LH.
National Accessibility Week – "Using Technology to Access the World"
Ideas were put forward for the NRH Accessibility Day - December 5th 2012 (as part of the National Accessibility Week). These included:-
- To demonstrate the "Environmental controlled" rooms in the newly upgraded wards.
- To invite Deaf Hear, NCBI, ASPIRE and NDA
- Promote/ exhibit Smart Phone "Apps" and Assistive Technology
- To confirm the target audience e.g. patients of the hospital, other associated hospitals
- Promote the Open Day on the NRH website
- Confirm location – most likely the Day Room/ Quadrangle
- Confirmation on whether the Open Day should be a full or half day in length
- To present an overview of the National Integrated Medical Imaging System (NIMIS).
- The Open Day should be an exhibition not a conference.
- ND suggested that a Flyer could be inserted into the SII magazine advertising the Open Day. LH noted same.
Decision: It was agreed that BL, RN, LH, ER, ND and RK meet to discuss/ finalise details on December's Open Day. ER to liaise with Dr. J McElligott re Telemedicine. RN to send details re the Therapy Dogs to RK/ LH.
November "Talktime" – To agree Topic
The committee agreed a Topic - The Role of the Committee. It will also be an opportunity to circulate details of Decembers Accessibility Open Day. 2/ 3 members to attend this Talktime.
Decision: To agreed final details at the next committee meeting.
5. Disability Strategy – Finalise
The Strategy is near finalisation.
Decision: RN to send the Communications piece to the secretary for impute into the Strategy. LH to liaise with BL re the Finance section. It was agreed that once the Communications piece is inserted into the Strategy it will be circulated to members for comment/ feedback.
6. Accessibility Plan for 2012 - Finalise
As above.
7. A.O.B
Patient Forum
TC agreed to attend the next Patient Forum to present Travel Tips re wheelchair access to airports, trains etc. to current patients.
Ramp outside main hospital reception:
In response to TC's query, BL advised that we should complete a risk assessment of the ramp (as it is currently not compliant) as the New Hospital Project has not yet commenced and is not due to finish in the near future. LH noted same.
Touch Typing
LH circulated the Touch Typing company details to members prior to meeting for information purposes and informed members that she is currently obtaining a price for their services. It is intended that their services can be used for NRH conferences, Hospital AGM etc.
Signed Meeting Minutes
It was agreed that going forward copies of signed meeting minutes will be made available to the Executive Committee for their information.
RE location of the Interagency Kiosk
LH reported that the CPR committee approved the relocation of the deliberator (adjacent to the patient's canteen) and gave 2 alternative locations – LH following up on same. BL advised that the Hospital Fire Consultant must approve the relocation of the Kiosk from its present location to the proposed relocation (Quadrangle adjacent to the patient's canteen) prior to final approval being sought from the OMC.
8. Date of next Meeting
The next meeting date is scheduled for September 28th 2012 at 11.00am in the Boardroom, Administration Block 3.
Signed: __________________________ Date: ____________________________
ACTION LIST
| Date | Action | Responsible | Comments/ Status |
| 23/07/12 | November "Talktime" | ALL | To agreed final details at the next committee meeting. |
| 23/07/12 | Accessibility comments & suggestions | BL | BL to forward her Comments & Suggestions template to LH. |
| 24/05/12 | University of Ulster course | | 23.07.12 LH reported that another course has been identified in Dublin. Dave Donoghue, technical services and Mary Galvin, Occupational Therapy are looking into same. |
| 24/05/12 | Accessibility Week | BL/ RN/ LH/ ER/ ND/ RK ER RN | 23.07.12 It was agreed that BL, RN, LH, ER, ND and RK meet to discuss/ finalise details on December's Open Day. ER to liaise with Dr. J McElligott re Telemedicine. RN to send details re the Therapy Dogs to RK/ LH. |
| 24/05/12 | Human Resources Feedback | LH | LH to send link re NDA's e-learning module to committee members. Complete |
| 24/05/12 | Interagency Information Desk | LH ND | LH to contact Pauline Sheils, Chair of the CPR Committee re the possibility of relocating the Defibrillator. ND to update Colm Whooley. Complete |
| 24/05/12 | Access Door to the Smoking Area at the back of the Hospital | PB | 23.07.12 It was agreed that an Intercom System be installed from reception/ security to the smoking shelter and a Bell Operated System (similar to the system used on the main hospital reception door) should also be put in place. |
| 24/05/12 | Toilets adjacent to OT and physiotherapy department. | PB | PB to obtain costs for all TC's suggestions. Complete |
| 24/05/12 | Disability Strategy and Accessibility Plan for 2012 | RN LH Secretary | 23.07.12 RN to send the Communications piece to the secretary for impute into the Strategy. LH to liaise with BL re the Finance section. It was agreed that once the Communications piece is inserted into the Strategy it will be circulated to members for comment/ feedback. |
| 24/05/12 | New 120 bed rehabilitation facility built on the NRH campus. | LH | LH will contact the HPT re offering the Committee's advice etc. Complete |
| Outstanding Actions | |||
| 24/05/12 | IADT Radio Show Proposal | RN LH | RN to e-mail LH with details/ questions and LH to contact AD re contacting the patients. |
| 30/09/11 | Loop System | PB/ LH | 23.07.12 The committee approved for the 4 identified areas (reception desk, the Chapel, the conference room on the 2nd floor and the Board room admin 3) for the initial roll out of the hearing impaired loop system. |
| 30/09/11 | Wheelchair accessible car spaces in main car park. | PB | 30-03-12 - LH to send "Part M" of the building regulations to PB re car parking spaces. |
| 27/05/11 | Developing a NRH staff census form. | RC | 23.07.12 The HSE are developing a new census form and have asked that we wait until they have it ready for circulation to ensure we are capturing the same information as them. |
| 28/05/10 | Location of the office for the Therapeutic service | GC | 27-05-11 – Matter raised at a recent OMC meeting. Awaiting a response. 29-07-11 – Ongoing –OMC looking into. 24.05.12 – Proposal submitted to the Capital Works Committee. |
| 29/01/10 | Summary of the functions of Villa Maria. | ER/EM | 24-05-12 – ER has feedback from all programmes on their use and desired use of Villa Maria. Matter on going. |
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