Minutes of Previous Meeting:

ACCESSIBILITY COMMITTEE MEETING

30^th July 2010

Present: Bernie Lee (BL) Apologies: Sam Dunwoody (SD)

Anne Marie Langan (AML) Marie Byrne (MB)

Gerry Coyle (GC) Liam Whitty (LW)

Thomas Chambers (TC) Philip Mannion (PM)

Vivienne Moffitt (VM) Keith Wilton (KW) Eugene Roe (ER) Colm Whooley (CW)

Rosemarie Nolan (RN) Valerie O’Shea (VoS)

Lisa Held (LH)

In Attendance: Eimear Foley

1. Apologies:

As above.

2. Minutes of Previous Meeting:

Minutes of the previous meeting 28^th May 2010 were approved and signed. One amendment to minutes, under point 7, last paragraph - …the role of Access Assessor is changed to ….the role of Access Officer.

3. Matters Arising:

None for this meeting

4. Chairman’s Business:

1) Signage and Wayfinding Proposal

LH circulated the “Signage and Wayfinding Proposal – phase 1” to Committee Members. The Executive Committee has approved the funding for the appraisal phase. It was reported that a sub group has been formed, and is currently obtaining information and feedback from user groups. LH asked Committee Members for comments/ suggestions with regards to same. LH reported that the proposal requests that revised signage will incorporate both the Irish and English language for signage placed externally, and the use of only English within internal signage. LH also stated that the use of pictograms when devising a naming protocol will also be considered. TC informed members that he has details of a website that has signage information, and will circulate same.

2) Access Audit – Update

AML stated that as part of the Accessibility Audit Course curriculum, LH and AML will be submitting an audit relating to the NRH by August 31st - AML will review the main entrance and 1^st floor and LH will review the 2^nd and 3^rd floor. The audit will consist of standards that the NRH currently comply/ don’t comply with. Update re same will be given at the next Committee meeting. BL recommended that AML be invited to the Capital works meetings

6. Accessibility Plan – Status Report Update

Architecture 1.0

1.1 In progress - To be reviewed by LH within Accessilbity Audit. GC has proposal drawn up re entrance.

1.2 In progress -To be reviewed by LH within Accessilbity Audit.

1.3 In progress - GC has cost for magnet doors and has proposal for other doors. GC to compile a priority list re same (inc St Bridget's ward requirements)

1.4 In progress - Will also be included in the Accessilbity Audit

1.5 In progress

1.6 In progress – Please see below, under AOB.

1.7 In progress - To be incorporated into the signage and wayfinding proposal

1.8 In progress - GC suggested to close up 1 door and open up other door. GC will review the drainage issue in this area

1.9 In progress - currently in consultation with user groups of St Patrick's ward re capital project

1.10 In progress - currently in consultation with user groups of Our Lady's ward re capital project

1.11 Still at discussion stage. VM to update at next meeting.

1.12 Complete

1.13 In progress - currently in consultation with user groups of the 3rd floor re capital project

1.16 In progress - LW is Lead Person for same and will liaise with PM. LW to update at next meeting.

Attitudinal 2.0

It was agreed that all points under Attitudinal will be factored in the implementation of a Disability Strategy. AML and BL have agreed to undertake development of a disability strategy.

2.2 In progress - AML to review with BL and MB re same

2.3.1 In progress - AML stated that she has meet with the user group, and the policy is nearly finalised. Update at next meeting - 24-09-10

2.3.2 In process

2.3.3 Complete - Ask RN for figures relating to the number of staff that has completed training

2.4 Ongoing

7. A.O.B

VM informed members of meeting that whilst the CARF speciality consultants were surveying the Hospital in June, they suggested that the Hospital keep general information about our main client user groups in the library end of the Day Room. LH suggested that we keep this in mind when the library proposal comes on board. BL also suggested that we consider the door into the Day Room as it is operated manually and same isn’t suitable for wheelchair users.

BL circulated a copy of a letter dated July 6^th 2010 addressed to Keith Wilton from Aisling Heffernan, Speech and Language Therapy Manager re: “Request for a safety & Risk Audit of the SLT Department rooms on the red corridor” to Committee Members. A discussion was had re same with Committee Members, and a decision has yet to be agreed upon. BL to liaise with Aisling further and to revert back at next meeting. LH agreed to write and submit a letter to the Executive Committee, once approved by the Accessilbity Committee.

ER informed Committee Members that the NRH were successful in receiving the CARF speciality accreditation, and thanked all for all their hard work and dedication.

Next Meeting: Friday 24^th September 2010 @ 11.30 in the Board Room.

Signed: __________________________ Date: ____________________________

ACTION LIST

Date	Action	Responsible	Comments/ Status
30/07/10	Comments/feedback re Signage/wayfinding proposal	ALL
30/07/10	To undertake the development of a disability strategy.	AML/ BL
28/05/10	Liaise with AML re “Installation of a Closmat Total Hygiene Toilet” letter	ER/AML	AML and GC suggested that the closomat toilet should be located at the OT/physio area. AML to circulate summary of the proposal to committee members for final feedback/comments.. Once location has been agreed upon, BL recommended that same be reviewed on a 3 month trial basis and to revert back once complete
28/05/10	Letter to be sent to AML requesting her to liase with GC re suggestions on the location of the office for the Therapeutic service	KW	30-07-10 – review the storage area at OT for possible location. Revert back at next meeting
28/05/10	Staff member to carry out the role of “Access Officer” for the Hospital.	RN/ TC/ AML/ LH	LH circulated an e-mail with information re Access Officer. It was agreed that AML and LH will be named Access officer’s. TC will be named alternative. RN to insert details of same onto the new NRH website and to inform reception.
28/05/10	Circulate a copy of the BS8300 report to Committee members	LH	Complete: As requested by LH, secretary circulated same to Committee Members
28/05/10	Liaise with RN re using area around quadrangle for displaying transport information	KW/RN	Agreed by committee to display info at the main reception. RN agreed to be the Lead Person re same.
28/05/10	To CASCADE information re tax saver tickets	RN	Ongoing – User group set up and will complete audit (audit template obtained from smarter work place)
28/05/10	Map facilities re lockers/ shower facilities to placed around the Hospital		As above
28/05/10	Liaise with VO’S and nursing in relation to booking private areas for families etc.	KW/VO’S	VoS to give update at next meeting
28/05/10	Liaise with RN re inserting “breastfeeding facilities” into information booklets	KW	RN to input info onto NRH website
28/05/10	LW liase with GC re designated breastfeeding area	LW/GC	GC to liaise with LW re setting up a screen in the patients canteen. TC circulated 2 website details 1) www.babyfriendly.org.uk , 2) www.eeotrust.org.nz/toolkits/breastfeeding.cfm for possible guidance.
28/05/10	To action the uSPEQ 1st quarter report re transport once relevant information has been obtained	KW	A meeting re same has been set up with AH, RN, KW and PM’s to discuss same. Revert back at next meeting
28/05/10	Liaise with Joe McCarthy re the “Getting There Report”	KW
28/05/10	Liaise with Anne O’Loughlin to disseminate the “Getting There Report” through SW department	KW
26/03/10	Re patient transport KW to liase with Michael Sheridan, Nursing support and VO’S in regards to internal transport, ward clerks in regards to HSE transport and ward level in regards to taxi service etc	KW	In progress
26/03/10	To liase with Patrick Davy, Acting ICT Manager re maintaining the computer kiosk located at the Quadrangle	KW	Interagency Forum is responsible. Further procedures to implement
26/03/10	Central register with a purpose of tracking internal and external audits should be implemented.	BL	To review once accessibility course is complete
29/01/10	Circulate Capital upgrading works document to committee members for comment and feedback	KW	A decision will be made shortly in what will go forward for implementation
29/01/10	Distribute fundraising strategy document to committee members	RN	Complete: The fundraiser position has been filled and is due to begin at the end of August
29/01/10	To liase with Anne Marie McDonnell in relation to arranging a booking form for the RTU bus	KW	Edina O’Driscoll will complete procedure and staff members will be made aware on where the procedures will be kept. 30-07-10 request update from Edina and to insert “license requirements” into procedures and appendix
29/01/10	To obtain a summary of the functions of Villa Maria.	SB/ VoS	ER to liase with PM’s, VM with Heads of Therapy. 30-07-10 committee requested that VoS provide update re same
27/11/09	Get details of Mercy University Hospital Cork’s new library	RN	RN to forward details to LH. TC gave DVD’s relating to public bodies that have obtained an ETA award (also accessible through www.nda.ie)
27/11/09	Meeting to be arranged with receptionists, KW, GC & VOS	VOS	In progress