ACCESSIBILITY COMMITTEE MEETING
Friday 22nd March 2013
Present: Lisa Held (LH) Apologies: Sam Dunwoody (SD)
Peter Byrne (PB) Rose Curtis (RC)
Rosemarie Nolan (RN) Aoife Henn (AH)
Rosie Kelly (RK) Liam Whitty (LW)
Noelle Daly (ND) Audrey Donnelly (AD) Eugene Roe (ER) Valerie O'Shea (Vo'S)
Bernie Lee (BL)
Thomas Chambers (TC)
In Attendance: Eimear Foley
| Ö = In Attendance X = Non-Attendance without Apologies | N = Non-Attendance with Apologies * Alternate in attendance | Total | |||||||
| Name | Jan | Mar | May | July | Sept | Nov | Ö | N | X |
| Bernie Lee | Ö | Ö |
|
|
|
| 2 | 0 | 0 |
| Rose Curtis | N | N |
|
|
|
| 0 | 2 | 0 |
| Liam Whitty | N | N |
|
|
|
| 0 | 2 | 0 |
| Thomas Chambers | Ö | Ö |
|
|
|
| 2 | 0 | 0 |
| Eugene Roe | Ö | Ö |
|
|
|
| 2 | 0 | 0 |
| Audrey Donnelly | N | Ö |
|
|
|
| 1 | 1 | 0 |
| Rosemarie Nolan | Ö | N |
|
|
|
| 1 | 1 | 0 |
| Lisa Held | Ö | Ö |
|
|
|
| 2 | 0 | 0 |
| Valerie O'Shea | N | N |
|
|
|
| 0 | 2 | 0 |
| Sam Dunwoody | N | N |
|
|
|
| 0 | 2 | 0 |
| Peter Byrne | Ö | N |
|
|
|
| 1 | 1 | 0 |
| Noelle Daly | Ö | N |
|
|
|
| 1 | 1 | 0 |
| Amanda Carty (in place of RK) |
| Ö |
|
|
|
| 1 | 0 | 0 |
| Emma McKelvey (in place of AH) |
| X |
|
|
|
| 0 | 0 | 1 |
| Aoife Henn (maternity leave – March 2013) | N |
|
|
|
|
| 0 | 1 | 0 |
| Rosie Kelly (maternity leave – March 2013) | Ö |
|
|
|
|
| 1 | 0 | 0 |
| Ö -Total In Attendance | 8 | 6 |
|
|
|
|
|
|
|
| N – Total Non-Attendance with Apologies | 6 | 7 |
|
|
|
|
|
|
|
| X - Total Non-Attendance without Apologies | 0 | 1 |
|
|
|
|
|
|
|
1. Apologies:
Noted above. A quorum was not reached due to some late apologies, however the Chair decided to proceed with the Committee meeting.
The Chair invited Ms. Ruth Lunnon, Information & Support Worker, Headway to the meeting as Ms. Lunnon requested to observe our meeting structure and discussions.
2. Minutes of Previous Meeting:
Minutes of the previous meeting 25th January 2013 were approved and signed.
3. Matters Arising:
- Fire doors between Coffee Shop and the Hydrotherapy pool
Further to TC's comments at the last meeting, BL advised that after Fire Drills etc security will reopen Fire Doors once notification is given that it is safe to do so. It was also recommended that during Fire training, attendees should be made aware that some Fire doors are kept open by a Pump system.
- Relocation of Interagency Desk
It was noted that the Desk has been relocated to the area beside the patients canteen. Computer/ phone points will be installed in the near future. It was suggested that we log Activity and to place a Leaflet stand beside the Desk.
Decision: LH to liaise with PB and the ICT Manager re timelines for the installation of computer/ phone points. AD to link in with the CEO of SII re logging Activity, setting up an Agency schedule and also the possibility of Re-launching the Interagency Desk in its new location.
- Signage and Wayfinding – update
LH advised that she wrote to the CEO advising him that a pilot of approximately 16 signs in key locations across the hospital will be on trial. These will be light weight low cost wipe able signs in the English language only. It was noted that if this signage is suitable we can then plan to roll this out across the main hospital building including therapy areas. The SLT accessible signage group will also be involved to incorporate enhanced symbolic signage at that point.
LH reported that the Design Team have been appointed for the New Hospital Project.
- Access auditing course – update
LH advised that Eoin O'Herlihy, O'Herlihy Access Consultancy run Accessibility related Courses/ Seminars aimed for Public Bodies. These Courses could be looked at for future needs of the Hospital.
- Hospital entrance re opening onto the footpath adjacent to the lights at the front of the NRH
LH reported that she contacted Dun Laoghaire Rathdown County Council (DLRCC) re the above in relation to safety and layout. DLRCC advised that it would be acceptable to their transportation department, provided adequate footpath widths can be achieved. They also noted that the existing road layout does not allow DLRCC to provide any improvement to pedestrian access but subject to availability of funding there may potential for improvements with a set back of the NRH boundary.
Decision: LH to contact TSD re their proposed layout plans.
- Hospital entrance re possible of a link to the lights or those leaving the NRH
LH reported that DLRCC advised that link to the pedestrian lights on Rochestown avenue for vehicular traffic leaving the NRH is not considered a feasible of safe solution.
Decision: It was agreed that LH contact DLRCC for clarification on their response.
4. Chairman's Business:
- Feedback from Access Officer – Tom Chambers
a) Refurbished toilets on the 3rd floor, Our Lady's, St Patricks and McAuley ward –
AD reported that she has not received any further complaints re the above toilets.
Decision: AC/ PB/ TC to review the above toilets prior to the April Patient Forum meeting.
b) Toilets near the Physiotherapy department
TC advised that the toilets near the physiotherapy department have improved.
Decision: LH to review these toilets with TC after the meeting.
c) Bins in the Day room and Reception
It was noted that Foot & Hand controlled bins are currently on trial in some areas of the Hospital, as the Sensor bins cannot be used going forward (not fire retardant)
Decision: LH to get update from John Fitzgerald, Stores Manager re the roll out of these bins. AC to follow up with PB re increasing the height of the electrical sockets in the Day Room and OPD from their original position to 700mm above ground level.
- Technical Services Log – Update
The below projects are underway:-
· The installation of Automatic doors in the Day Room, doors out to OT Garden, and the door leading out to Quadrangle.
· Induction Loops – Project has been funded and the Loops will be installed at Reception, Chapel, Family Conference Room and the Boardroom (administration block 3).
· Window Operators will be installed in the toilets adjacent to the Physiotherapy Department.
It was reported that staff have started to park outside the Prosthetic Clinic again as the builders have recently left (this area is for patient parking only). AC informed members that research has shown that painting the ground blue for Wheelchair car parking spaces has helped elevate the issue of cars without blue disabled stickers parking in these spaces. It was also noted that the car parking spaces outside the Prosthetic Clinic and the Out Patients department should be realigned.
Decision: LH to look at sending a further e-mail re parking in the spaces adjacent to the Prosthetic Clinic to staff.
5. Clinical Governance
As part of Clinical Governance, it was noted that signed copies of the Committees meeting minutes are made available to the Executive Committee for information purposes.
Decision: LH, EF and BL to meet to discuss the Committee's KPI's.
6. Patient Participation Report
LH went through the most up to date Patient Participation Report with Members. AD noted that patients are finding it difficult to operate the Closomat equipment in bathrooms. No complaints/ comments to report relating to Accessibility or from the Interagency Forum.
Decision: LH to look into getting Instructions/ procedures put up near the Closomat.
7 / 8. Accessibility Strategy and Accessibility Plan for 2012 – Sign Off
LH informed Members that the Accessibility Strategy and Plan can be signed off once SD has inserted the Finance piece.
9. A.O.B
Multicultural Matters
ER referred to the importance of fostering Multiculturalism in the Hospital. It was noted that HR are looking into rolling out Dignity Work Training in the near future as it hasn't taken place in the last few years.
Decision: ER to bring feedback from the next Multicultural meeting to the next Committee meeting.
10. Next meeting date:
The next Committee meeting is scheduled for Friday May 24th 2013 at 11am, Boardroom admin 3.
Signed: __________________________ Date: ____________________________
ACTION LIST
| Date | Action | Responsible | Comments/ Status |
| 22/03/13 | Relocation of Interagency Desk | LH
AD | LH to liaise with PB and the ICT Manager re timelines for the installation of computer/ phone points. AD to link in with the CEO of SII re logging Activity, setting up an Agency schedule and also the possibility of Re-launching the Interagency Desk in its new location. |
| 22/03/13 | Hospital entrance re opening onto the footpath adjacent to the lights at the front of the NRH | LH | LH to contact TSD re their proposed layout plans. |
| 22/03/13 | Hospital entrance re possible of a link to the lights or those leaving the NRH | LH | LH to contact DLRCC for clarification on their response. |
| 22/03/13 | Refurbished toilets on the 3rd floor, Our Lady's, St Patricks and McAuley ward | AC/ PB/ TC | To review the above toilets prior to the April Patient Forum meeting.
|
| 22/03/13 | Toilets near the Physiotherapy department | LH/ TC | LH to review these toilets with TC after the meeting. |
| 22/03/13 | Bins in the Day room and Reception | LH
AC | LH to get update from John Fitzgerald, Stores Manager re the roll out of these bins. AC to follow up with PB re increasing the height of the electrical sockets in the Day Room and OPD from their original position to 700mm above ground level. |
| 22/03/13 | Car parking spaces adjacent to the Prosthetic Clinic | LH | LH to look at sending a further e-mail re parking in the spaces adjacent to the Prosthetic Clinic to staff. |
| 22/03/13 | Clinical Governance | LH/ EF/ BL | LH, EF and BL to meet to discuss the Committee's KPI's. |
| 22/03/13 | Patient Participation Report | LH | LH to look into getting Instructions/ procedures put up near the Closomat. |
| 22/03/13 | Multicultural Matters | ER | ER to bring feedback from the next Multicultural meeting to the next Committee meeting. |
| 25/01/13 | Fire doors between Coffee Shop and the Hydrotherapy pool | LH
PB | LH to write to Risk Management to ensure that Fire doors are reopened by security if Fire Alarms have been activated (and it is safe to do so) and also after Lock Up in the morning. PB to write to Declan Cullen, Architect to obtain feedback re Fire Doors versus Accessibility issue. Complete |
| 30/11/12 | Accessibility Log for Financial requests - 4 window operators (for patient toilets) | LH | LH to contact the HPT. Complete |
| Outstanding Actions | |||
| 25/01/13 | Clinical Governance | LH/ RK/ ND | LH, RK and ND to meet and pool resources on the community integration details Hydrotherapy and Sports department have. |
| 25/01/13 | Technical Services Log – Update
| PB | PB to add one item to the Log for costing i.e. a push button system for the door at the back of St. Camillus ward (near the lift lobby) following BL's recommendation. |
| 25/01/13 | Patient Participation Report
| RN | RN to raise this matter re communicating Outcomes to Stakeholders at the next Communications Committee meeting. |
| 25/01/13 | Access auditing course – update
| LH | LH to get an update from Mary Galvin, HPT. |
| 30/11/12 | Amount of pre admission information patients receive before they are admitted to the Hospital | ER | ER to discuss the above with the Programmes and will present feedback at the next meeting. |
| 30/11/12 | Comments and Suggestions - having the comment/ suggestions card also available in Irish. | AD/ RN | To add a line to the notice above the notice boards (in a couple of languages) that if people wish to submit their comment in a language other than English then they may do so. |
| 30/11/12 | Accessibility Log for Financial requests - Line marking and disable parking bays | LH | 25.01.13 – Project can now commence |
| 28/09/12 | Signage & Wayfinding | LH | 25.01.13 - LH to write to the CEO for an update on the dual language signage issue. Complete |
| 28/09/12 | Ramp to limb fitting dept | LH, RK, PB | LH & RK to meet with Dorothy Gibney and Edina O'Driscoll to discuss the movement on the ramp. PB to put up warning signage on ramp |
| 28/09/12 | Multi Denominational Room | LH | LH to respond to Fr Michael advising Committee supports this request and also write to the Health Planning Team re: same. |
| 24/05/12 | Accessibility Strategy and Accessibility Plan for 2012 | LH
| 22.03.13 - LH informed Members that the Accessibility Strategy and Plan can be signed off once SD has inserted the Finance piece. |
| 24/05/12 | IADT Radio Show Proposal
| RN LH | RN to e-mail LH with details/ questions and LH to contact AD re contacting the patients. |
| 30/09/11 | Loop System | PB/ LH | 22.03.13 – Project has been funded and the Loops will be installed at Reception, Chapel, Family Conference Room and the Boardroom (administration block 3). |
| 27/05/11 | Developing a NRH staff census form. | RC | 23.07.12 The HSE are developing a new census form and have asked that we wait until they have it ready for circulation to ensure we are capturing the same information as them. |
| 28/05/10 | Location of the office for the Therapeutic service | GC | 27-05-11 – Matter raised at a recent OMC meeting. Awaiting a response. 29-07-11 – Ongoing – OMC looking into. 24.05.12 – Proposal submitted to the Capital Works Committee. |
| 29/01/10 | Summary of the functions of Villa Maria. | ER/EM | 24-05-12 – ER has feedback from all programmes on their use and desired use of Villa Maria. Matter on going. |
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